Features
Everything your team needs. Nothing it doesn’t.
Apensum covers the whole cycle from recording time to closing the month – with the Swiss details built in.
Working time & attendance
Check in and out, or enter the day afterwards. Apensum knows what each person should work on each day.
- Check-in and check-out with one click, or times entered afterwards
- Personal work schedules: minutes per weekday, part-time and irregular weeks, with history
- Daily target from the schedule, minus public holidays and approved absences
- Corrections by the person, their manager or HR – only while the month is open
- Team view for managers and HR, with one row per person
Project time
Book hours on projects independently of attendance – and still notice when they don’t add up.
- Hours per project and day, kept separate from attendance
- A warning when a day’s project time exceeds attendance beyond a tolerance you set
- Monthly project timesheet, approved by each project’s owner
- A monthly project report PDF per person, covering all projects
Absences
Requests, approvals and the team calendar in one place.
- Vacation and other absences requested from and approved by the line manager
- Sickness and accident recorded directly; the manager is informed instead of asked
- Evidence such as a medical certificate attached to the absence
- Team calendar for the month, with the canton’s public holidays
- Absence types and their rules configurable per organization
Vacation & overtime balances
Balances that are right for every Pensum and every canton – always up to date.
- Vacation in full-time days, prorated by workload, with carry-over and individual entitlements
- Overtime from the monthly differences plus documented adjustments
- Überzeit beyond the legal maximum weekly hours kept as its own account
- Approved months are closed; open months are calculated live
- Monthly report with alerts on high overtime or undertime
Timesheets & approvals
A clean month-end, with every approval at the right person.
- Monthly working-time timesheet submitted to the line manager
- Approval closes the month and files the timesheet as PDF
- One approvals inbox for timesheets, absences and expense reports
- Requests follow the reporting line – and move along when the manager changes
- Months reopened by the manager or HR when something needs correcting
- Any item forwarded by e-mail to a colleague, as a reminder
Expenses
From receipt to payout without paper.
- Receipt attached right in the expense form: photo, drag and drop or paste
- Expenses collected into expense reports and sent for approval
- Expense processing for finance after approval
- Newest first, with the receipt visible in the detail
Requests & communication
Questions to the manager or HR without e-mail chaos.
- Requests to the line manager or a department, with a message thread
- Attachments by paperclip, drag and drop or pasted screenshot
- Taking over, status and archive for whoever handles the request
- Notifications in the app and by e-mail
- Directory of colleagues with phone, e-mail, department and who is checked in
Documents & personnel file
Every personal document in one place – and HR’s file kept confidential.
- A personal documents page: timesheet PDFs, project reports, receipts and evidence
- Personnel file for HR: reviews, bonus letters, contracts, references
- Each personnel document shared with the employee or kept for HR only
- All files encrypted at rest with AES-256
Organization & administration
Adapt Apensum to your company – not the other way round.
- Departments, functions and reporting lines, with history
- Roles with fine-grained permissions per area and scope (own, team, everyone)
- Modules switched on or off per organization
- Configurable forms and custom fields
- Your own logo and colours
- Several organizations in one account, each with its own settings
- Coming soon: your own subdomain, e.g. yourcompany.apensum.ch
Languages & assistant
Everyone works in their own language.
- German, French, Italian and English, chosen per person
- PDFs in each person’s language
- Dates and numbers in Swiss formats
- Optional AI assistant: questions in plain language, answered within your permissions
Try Apensum yourself
The demo runs with the sample data of a fictitious company. Pick a demo account on the login page and click through – no registration needed.